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HR Recruiting Assistant (Bilingual Spanish/English Required)
Job Code:SG30AU-2022-MB-1301
Reports To:HRG
Job Class:Full time
FLSA:Hourly/Non Exempt
Location:Woodburn OR
  

We have an exciting opportunity for an Office Assistant to join our team at our Aurora, OR site. The Aurora site opened in 1997, and is located just 30 minutes south of Portland, Oregon in the beautiful Willamette Valley.

JOB FUNCTION:
                     
The Office Assistant supports the administration of the day-to-day operations of the human resources functions and duties and the front office. This position carries out responsibilities in some or all of the following functional areas, HRIS, employee relations,  benefits, recruiting and phone screening.

HR Assistant Duties:       

  • Assist with conducting new employee orientation, answer paperwork questions and insure all required paperwork is turned in and filed.
  • Assist with E-Verify process.
  • Assist with recruiting as needed, handing, receiving, and reviewing application, and setting interviews.
  • Open and distribute mail that comes in for HR Department.

    Receptionist Duties:

  • Respond to both written and verbal employment verifications.
  • Coordinate the employee recognition program and associated awards.
  •  Coordinate food meetings/events and visitors as needed.
  • Assist with organizing company events and parties.
  • Assist with meetings minutes as requested by HR
  • Provide front desk coverage from 8:00am – 5:00pm
  • Greet, announce and assist visitors.
  • Run company errands as needed
  • Sign for deliveries, receive, sort, and distribute company mail (external and interoffice mail).
  • Relay incoming telephone calls to appropriate person, transmit messages and provide information to callers.
  • Manage outgoing express mail (FedEx).
  • Manage office, copier, break room supply inventories and calling for repairs.
  • Oversee maintenance of the front lobby (orderly and professional appearance at all times).
  • Work with outside vendors, Vending machines, Sierra Springs water, Dumpster, portable toilets, Cintas, Bear Com and King Door.
  • Help other supervisors and managers with projects as needed.
  • Assist Site Manager with projects reports.
  • Responsible for timely scanning and routing paperwork to Home Office as requested.Responsible for updating the AU Calendar.

SKILLS AND ABILITIES:

  • Ability to quickly learn and apply new skills and adapt in a fast-paced high-energy environment.
  • High degree of integrity, confidentiality and organization skills.
  • Excellent written and verbal communication and conflict resolution skills.
  • Ability to work in team environment and desire to collaborate ideas and strategies.
  • Positive customer service attitude and work ethic.
  • Strong analytical, planning and execution skills with great attention to detail.
  • Fiscal responsibility (this position requires appropriate handling of a company credit card).
  • Proficient Office Suite skills (must know Excel, Word and Power Point).
  • Strong desire to develop HR technical knowledge and experience (i.e., develop career within HR).
  • Must be Bilingual (Spanish-English)_

QUALIFICATIONS/EDUCATION:

  • Previous work experience with a high degree of customer interaction is required.
  • Previous work experience with HRIS or other automated business application systems is required.
  • Previous work experience using MS Office Suite is required.
  • Understanding of HR functions, products and services is helpful.
  • Familiarity with applicable state(s) and federal HR/Payroll related regulations is helpful.

The above is intended to describe the general content of and qualifications for the job.  It is not an exhaustive statement of all the functions, duties, or qualifications.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.